Staff clocking-in · Live attendance · Payroll-ready hours

Time and Attendance System UK
Clock-In & Compliance Made Easy

Give managers a live view of who is working, late, on break, finished, remote or on-site — with GPS clock-ins, clean timesheets, compliance records and payroll-ready hours in one secure system.

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  • Live Clock-In View
  • GPS Attendance Tracking
  • Compliance-Ready Records
  • Break & Overtime Logs
  • Payroll-Ready Hours
  • Remote & Hybrid Teams

Built for your industry

Who Is TimeMatrix For?

Any UK business that needs reliable staff clocking-in, accurate working-hour records and real-time visibility across on-site, mobile, remote and shift-based teams.

  • Security Companies

    Manage SIA-licensed door supervisors and guards at scale. Track live shift hours, store SIA badges and right-to-work documents, and get automated alerts before anything expires.

    SIA Badge Tracking

  • Care & Social Services

    Schedule carers across multiple locations with GPS-verified clock-in. Manage DBS documents, track availability and keep detailed attendance records — all in one place.

    DBS Document Tracking

  • Hospitality & Events

    Handle flexible staffing and last-minute changes effortlessly. Drag-and-drop rota building, instant staff notifications and zero-hours contract support — built for fast-moving teams.

    Flexible Scheduling

  • Logistics & Facilities

    Track working hours across multiple sites and warehouses in real time. Automated overtime detection and payroll-ready summaries eliminate manual reconciliation.

    Multi-Site GPS Tracking

  • Retail & Hospitality

    Build weekly rotas in minutes, approve holiday requests with one tap and cut no-shows with automated shift reminders sent directly to staff phones.

    Smart Holiday Management

  • Any Shift-Based Business

    If you manage shift workers and want a single platform that handles scheduling, time tracking, documents, messaging and HR records — TimeMatrix is built for you.

    All Industries

Simple by design

Up and Running in Minutes

Set up your team, publish shifts and start tracking accurate working hours without chasing paper sheets, WhatsApp messages or manual timesheets.

Add Your Team

Invite staff in seconds. Add roles, work locations and approved home-working addresses so every clock-in is linked to the right person and place.

  • Secure staff logins
  • Worksite & home locations
  • Role-based permissions

Publish Shifts & Rotas

Create rotas for on-site, remote, part-time and flexible staff. Publish once and staff see clear shift details on their phone before work starts.

  • Weekly & monthly rota views
  • Remote or on-site shifts
  • One-tap publish & notify

Track Hours Without Chasing

Staff clock in and out from mobile. Managers see who is working, late, on break, finished or remote, with hours ready for payroll and compliance review.

  • Live clock-in dashboard
  • Breaks, overtime & lateness
  • One-click payroll export

Everything in one platform

Clock-In, Rotas, Compliance and Payroll — Together.

Replace paper sign-in sheets, manual timesheets and scattered messages with one clear system for attendance, breaks, overtime, documents and payroll reporting.

  • Smart Rota Scheduling

    Create weekly or monthly rotas for shift workers, part-time staff and flexible teams. Publish updates instantly so everyone knows when and where they are working.

    • Drag-and-drop shift builder
    • Remote or on-site shifts
    • Instant publish & notify

  • GPS Time & Attendance

    Staff clock in and out from their phone. Managers get a live attendance view showing who is working, late, on break, finished, remote or on-site.

    • Geofenced clock-in/out
    • Live staff status view
    • Location-aware records

  • Holiday & Absence

    Staff submit leave requests from their phone in seconds. Managers approve in one tap. Balances update automatically — no manual calculations, no back-and-forth emails.

    • Self-service leave requests
    • One-tap approval workflow
    • Auto-updated balances

  • Compliance-Ready Records

    Keep attendance history, shift records and staff documents together. Request, collect and verify passports, SIA badges, DBS certificates, right-to-work evidence and more.

    • Document requests per employee
    • Admin verification workflow
    • Expiry alerts & reminders

  • Staff Availability

    Staff set their own weekly availability from their phone. When you build the rota, you see exactly who is free — no double-bookings, no last-minute surprises.

    • Self-service availability setting
    • Visible during rota build
    • Reduces scheduling conflicts

  • Payroll-Ready Hours

    Turn clock-ins into clean summaries of hours, breaks, overtime, lateness and absence. Export accurate attendance data when payroll needs it.

    • Hours, breaks & overtime
    • Lateness & absence breakdown
    • One-click downloadable reports

  • Conduct & Performance

    Log performance notes and record conduct actions against individual staff profiles. Managers have a full, timestamped HR history for every team member — always at hand.

    • Staff performance notes
    • Conduct record logging
    • Full HR timeline per employee

  • Real-time Notifications

    Staff receive instant in-app notifications for schedule updates, approved holidays, document requests and messages. A live bell feed keeps everyone in the loop.

    • Instant in-app alerts
    • Bell icon with unread count
    • Notification history log

  • Remote & WFH Logging

    Track home-working and hybrid shifts with approved locations, mobile clock-ins and a live split between on-site and remote staff.

    • GPS home address checks
    • Live on-site vs. WFH view
    • Remote shift audit trail

Remote & Hybrid Teams

Works Wherever
Your Team Works

Not every team works from the same place. TimeMatrix supports remote, hybrid and multi-site arrangements with location-aware clock-ins, accurate attendance logs and clear live visibility for managers.

Per-Person GPS Home Address
Set an approved home-working address for each remote worker. Clock-ins are checked against the expected location, helping you keep remote hours accurate without extra admin.
Live On-Site vs. WFH Dashboard
The live attendance view separates on-site and remote workers at a glance, so managers can see who is working, where they are and whether the shift has started.
Hybrid Rota Scheduling
Mark shifts as remote or on-site when building the rota. Staff know their location before the shift starts and clock in from the right place automatically.
Tamper-Proof Attendance Log
Every remote clock-in is stored with a timestamp, location data and verification status, creating a clear attendance history for each shift.

Built with care

Organised, Secure & Always Ready

TimeMatrix takes care of the details so you can focus on running your team — not chasing paperwork or worrying about what's missing.

Zero

admin overhead

Kill the Spreadsheets — for Good

Rotas, timesheets, holiday trackers, paper sign-in sheets — TimeMatrix replaces all of it. One platform does the work that used to take your managers hours every week.

Real-time

workforce visibility

Always Know Who's Where

A live dashboard shows every member of your team — clocked in, running late, working from home or not yet arrived. Stop guessing. Start managing.

Encrypted

at rest & in transit

Documents Stored at Bank-Grade Security

Every file uploaded — passports, DBS certificates, SIA badges — is encrypted and stored in a private, access-controlled vault. Only the right people can open them.

100%

compliance coverage

No Expired Document Slips Through

See compliance status across your entire workforce at a glance. Automated alerts fire before anything expires — so you're never caught out by a lapsed DBS or badge.

Instant

payroll-ready data

Hours Your Payroll Team Can Trust

Clock-in and clock-out times, breaks, overtime and shift patterns are captured in one place. One-click exports give payroll the hours they need without manual re-entry.

Fixed

tamper-proof audit trail

A Record That Protects Your Business

Every clock-in, document upload, schedule change and approval is timestamped the moment it happens — and cannot be altered. If you ever need to prove what happened, it's there.

Time & attendance FAQs

Questions UK Businesses Ask Before Switching

Clear answers on staff clocking-in, remote teams, compliance records and payroll-ready reporting.

What does TimeMatrix record when staff clock in?

TimeMatrix records the staff member, clock-in and clock-out time, shift details, location checks where enabled, break information and attendance status, giving managers a clear working-hour history.

Can managers see who is working in real time?

Yes. Managers can see a live view of who has clocked in, who is late, who is on break, who has finished and who is working remotely or on-site.

Does it help prepare payroll?

Yes. TimeMatrix turns attendance records into payroll-ready summaries covering worked hours, breaks, overtime, lateness and absence, reducing manual timesheet work.

Is it suitable for remote and hybrid teams?

Yes. You can mark shifts as remote or on-site, use approved home-working locations and keep a clear audit trail for work-from-home attendance.

Used by shift-based businesses across the UK

Your Team, Fully Connected.
Starting Today.

Stop juggling spreadsheets, WhatsApp groups and paper rotas. Get real-time visibility of every shift, every clock-in and every document — from one platform your whole team will actually use.

  • No IT setup required
  • Mobile-ready on day one
  • Whole team onboarded in minutes
  • Cancel any time

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